An organization has a large number of equipment, machinery and productive assets that are vital for day to day activities of the organization. Even a slight glitch in one of the machines or equipment can stop or reduce the production capacity or hinder in the smooth working of the company. To keep everything in order, proper maintenance of the assets is quite essential. For this purpose, the concept of Planned Preventive Maintenance was introduced.

As the name suggests, planned preventive maintenance is a systematic, planned way to prevent breakdowns or unusual stoppages of the machines and equipment or systems to ensure better and timely maintenance. The concept of this system is growing these days and many organizations and companies are taking up this concept very seriously and implementing it in their work culture. Planned Preventive Maintenance is also known as PPM in short.

With a good Planned Preventive Maintenance system, it is possible to lessen wastage of time, damages or loss that takes place because of any problem in the equipment working. This can also help you increase and maximize the efficiency at work, increase productivity and ultimately helps in reducing operating costs and related overheads.

But it needs human assistance to work properly as physical inspection by engineers needs to be done beforehand. This unveils different potential failure issues in machines which can be filed in the engineer’s report and findings. This data would be fed into the Planned Preventive Maintenance system which will then keep this record intact and streamline inspections and repair work depending on the seriousness of the problem.

A Planned Preventive Maintenance module that is present in good facilities management software is a transparent tool that gives you total control over related contracts and jobs. Current, due, overdue and future works are highlighted in different color codes to make you understand the requirement easily. These colors can be customized by the client if required.

The main benefits of the planned preventive maintenance module include prevention of potential problems and failure of machines or equipment, reduced risks, detecting damages and losses and repair them. With this module, you can make regular modifications and fixes to ensure that unexpected problems and regular wear and tear both are kept under surveillance and any given problem can be attended to and solved almost instantly so that work process does not suffer. Another benefit is that installing a facilities management software for planned preventive maintenance is a one time cost and gives a long term advantage to the company by reducing costs and increasing productivity and efficiency.

A part of Facility management software, it can be a very useful tool for every organization but for operating it, one needs a great deal of training and knowledge of the software. The team managing this system should be quite aware of the updates and developments in the software and change their settings accordingly. Planned Preventive Maintenance should be thoroughly monitored and updated so that all the potential issues can be solved without hassles.

Implementing a planned preventive maintenance system is truly a boon for any organization because of the readiness and quick recognition of problems in specific machineries or equipment that it offers. This makes working even easier and eliminates the chances of lost machine hours due to machine shut down or breakdown due to any problem. In a nutshell, increases productivity, reduce company overheads and give you the advantage to effectively monitor maintenance problems.